Beyond ROMOR: Evaluation & Sustainability Planning

Training Workshop 6-13 September 2019


The training workshop will be held at TU Wien, Faculty of Informatics.

The address is:

Seminarraum Zemanek – Favoritenstrasse 9-11

Metro station: U1 (red line) Taubstummengasse, exit Taubstummengasse (north exit)




You can access the workshop presented material here.

This workshop will increase the knowledge and the practical experience of research support staff members about Core Trustworthy Data Repositories Requirement. The mobility will enable them to evaluate their OAIRs in line with these requirements. They will also discuss the challenging topics they face in RDM and will have the opportunity to get feedback from experts on these topics. In addition, this mobility will increase the knowledge and the practical experience of researchers about implementing research data management plans for their research data. The following topics will be covered:

Open science, open access publishing, open data, and FAIR data are some principles that this workshop participants should be familiar with. Workshop participants will review these principles during the first day of the workshop through self-studying and reviewing some learning material developed within ROMOR project.

Data Management Plans typically state what data will be created, how it will be managed and with whom it will be shared - both in the short term and over time. Increasingly, funding bodies are requiring that data be made findable, accessible, interoperable and reusable (FAIR). The FAIR principles should be considered when developing DMPs. In line with the European Commission view that data should be as open as possible and as closed as necessary, FAIR data does not necessarily mean open data. Accordingly, DMPs should consider the appropriate levels of openness given the nature of the data they will generate and make clear any restrictions that may need to be applied. The DCC's DMPonline tool will be presented during the second day of the workshop for researchers and RDM staff. It is a freely available, flexible web-based tool to assist users to create personalized plans according to their context or research funder. The tool also aids researchers by providing examples of guidance and best practice via 'crowdsourced' links to DCC resources and external advice.

The workshop aims also to create a background that should help RDM staff at PS universities to move towards certification of their OAIRs according to the Core Trustworthy Data Repository Requirements. These requirements were developed by the DSA–WDS Partnership Working Group on Repository Audit and Certification, a Working Group (WG) of the Research Data Alliance. Trustworthy data repository ensures the reliability and durability of data repositories and hence the potential for sharing data over a long period of time. More details about the Core Trustworthy Data Repository Requirements will be given during the third day of the workshop.

Participants will be working on the different tasks assigned to them on the fourth and fifth day. The results will be presented and discussed on the last day of the workshop.

Learning Outcomes:

  • Participants will become familiar with Open Science and FAIR data principles
  • Staff will acquire knowledge and practical experience in the Core Trustworthy Data Repositories
  • Researchers will develop research data management plans for their data

You are kindly asked to complete a pre-workshop questionnaire.

Friday 6 Sep

Target group: All participants

Location: Zemanek room

Time Topic Speakers
9:30- 10:00 Opening and Welcome
  • Rawia Awadallah
10:00- 12:00


  • experiences of running a data repository based on Dataverse
  • the process of Core Trust Seal certification

  • (TBD)
12:00 - 14:00 Lunch Break   
14:00- 14:30   Introducing ROMOR learning material
  •  Rawia Awadallah
14:30 - 16:00

Assessment of ROMOR learning material:

  • Working in small groups: each group studies and assess one of ROMOR learning source
  • Discussion & Feedback  

  • Moderator: Iyad Alagha
  • Tomasz Miksa
  • Iryna Kuchma


Monday 9 Sep

Target group: researchers

Location: Zemanek room

Time Topic Speakers
9:30- 10:30

Data Management Plans (DMPs): Introduction to DMPs and FAIR:

  • The presentation will explain to participants what a
  • DMP is and how to write one.
Speakers: Joy Davidson Tomasz Miksa
10:30-11:00 Coffee Break  
11:00 – 13:00

Lightning talks by participants:

  • Each participant will have 3-5 minutes to outline what data they work with and how they process it
  • Please cover the information requested in this template
Moderator: Tomasz Miksa about 20 participants  
13:00- 14:00 Lunch Break  

Launch of the Data Management Plan (DMP) assignment:

  • Independent group work. Working in small groups, write DMPs.
  • Discussion & Feedback
  • Deadline for the assignment: Thursday noon.
  • Results to be presented in session one on Friday.

Moderator: Joy Davidson



Wednesday- Thursday 11-12 Sep

Target group: All Participants

Activity: groups work on assignments (each group decides individually about times and location)

Other activities (if you would be interested):


1.     Moodlemoot DACH conference and DevCamp (free registration)

2.     1MillionStartups Global Conference 2019 (free registration)

 If you are a startup but are not yet a member, please register to 1MillionStartups first.

3.     Future of Work Meetup: How to redefine leadership: the power of human-centered organizations (free registration)



Tuesday 10 Sep

Target group: RDM Staff

Location: Zemanek room

Time Topic Speakers
9:30 – 11:00

Update on OAIR implementation and operations:

  • Each PS partner will have 20 minutes to present the current implementation and operations status of their OAIRs.
  • Please cover the information requested in this template.
  • IUG presentation
  • PTUK presentation
  • Discussion & Feedback

Moderator: Joy Davidson

Presenters: PS partners

Rawia Awadallah & Iyad Alagha

Nael Salman


11:00-11:30 Coffee Break  

Update on OAIR implementation and operations continued:

  • BZU presentation
  • QOU presentation
  • Discussion & Feedback

Moderators: Joy Davidson

Adnan Yahya

Yousef Abuzir


13:00-14:00 Lunch Break  

Repositories: external visibility and certification:

  • How to make contents of repositories visible (DOIs, DataCite, Scholix, DCAT,, Google Dataset Search)
  • Why and how to certify repositories? Specific focus on CoreTrustSeal.

Speaker: Tomasz Miksa

Launch of assignment

  • Independent group work. Working in your institutional groups, perform a self-assessment of your repository (Wednesday).
  • Independent group work. Working in groups with a mixture of PS partners, consider your self-assessments and see where you align and where you see differences between the PS repositories (Thursday).
  • What can be learned from each other?
  • Results to be presented on Friday.
 Moderator: Joy Davidson
16:00-17:00 Management & QA Meeting ROMOR team members only


Friday 13 Sep

Target group: All participants

Location: Zemanek room

Time Topic Speakers
 9:30- 11:00 Presentations of the DMP assignment (Each group has 5-10 minutes to report back)

Moderators: Joy Davidson

Participants: Researchers  

11:00 – 11:30  Coffee Break  
 11:30- 13:00 Discussion & Feedback

Moderators: Joy Davidson

Participants: All

13:00- 14:00  Lunch Break  
14:00- 15:30 Presentation of the CoreTrustSeal self-assessment assignment. (Each PS partner will have 15 minutes to report back)  

Moderators: Tomasz Miksa

Participants: RDM Staff

15:30 – 15:45 Coffee Break  
15:45– 16:00 Discussion & Feedback

Moderator: Tomasz Miksa

Participants: All

16:00- 16:30  Requirements for accomplishing the mobility Closing Rawia Awadallah


Arrival Info

The airport is about half an hour to the East of Vienna, it has frequent connections by public transport. The most economical way of getting downtown is to take one of the regular trains: Schnellbahn S7, which runs every 30 minutes, arriving at Landstraße / Wien Mitte; or the Railjet, which also runs roughly once or twice an hour, arriving at Wien Hauptbahnhof (the best option), taking between 18 to 25 minutes, cost: 3,90 EUR. Details are available at:

Then there is an Express city Airport Train (CAT), which runs every 30 minutes, takes 16 minutes for the trip and costs 12 EUR:

Then there are a number of buses, ticket price is 8 EUR, travel time 20-40 minutes, details available at:

Taxis: there are pre-booked shuttle services that cost slightly above 30 EUR

Airport Driver, for example, has fixed-rate transfers at 33 EUR

Public transport: the metro system is extremely convenient, as are the bus and tramlines. I would recommend to get a 3-day ticket if you plan roaming around the city a bit. Otherwise, the city center is extremely walkable. The meeting venue is located right in the city center, it is, for example, just a 10 minute walk to the Opera, so you might find the use of single trip tickets (2,20 EUR) sufficient)



  • Hotel Johann Strauss Favoritenstrasse 12, 1040 Wien
  • Hotel Erzherzog Rainer, Wiedner Hauptstrasse 27-29
  • SHS Hotel Papageno, Wiedner Hauptstrasse 23-25, Wien, Vienna, 1040

There is a list of hotels available with which TU Wien has special arrangements for meetings:

But you may find the same rates (or even cheaper ones) at these or nearby hotels via an on-line booking platform such as,, and many others.

For information about the cost of living please see:

Information about support services can be found here:

University website:


Contact Us

Contacts at the hosting Institution TU-Wien:

  • Prof. Andreas Rauber: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Dr. Tomasz Miksa: This email address is being protected from spambots. You need JavaScript enabled to view it.